Description

*Minimum Qualifications: *
Bachelor's degree or equivalent and 2 years of office related experience.
*Job Summary: *
To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department.
(Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions.)
*Job Duties:*
(Financial related tasks)
* Maintains financial stability of Process through effective and accurate inventory control and cost analysis.
* Compiles and prepares detailed financial, statistical, and annual reports for Process/Department.
* Prepares comparative analysis reports and statements reflecting variations in expenditures and revenues.
* Conducts cost studies and monitors Process' charge structure/billing system.
* Monitors the Process' accounts receivable and posting of revenues.
* Analyzes financial data and initiates appropriate action when necessary.
* Develops and maintains annual accounting and budget reports.
* Identifies variances in expenditures and makes recommendations for resolution.
* Participates in Process budget discussion and develops Process budgets.
* Participates in service center business plan discussions and develops business plans based on decisions made by the service center's operational leader.
* Trains others in financial duties and responsibilities.
(HR related tasks)
* Provides staff assistance in the development and interpretation of Human Resources policies and procedures.
* Facilitates the development of process/area policies & procedures ensuring compliance with applicable rules and regulations.
* Serves as departmental liaison with Human Resources in regard to employee disciplinary and grievance issues.
(Customer Service)
* Works with customers to provide improved reports.
* Ability to anticipate needs and scheduling of Executives as related to projects and intervene to acquire information as necessary.
* Responsible for administrative support tasks at the executive level.
* Ensure smooth and seamless service in the executive office, managing day-to-day activities.
* Ability to think independently and make decisions as necessary.
* May interface with leadership at UT Components, city, and/or state government agencies or outside vendors.
(Miscellaneous)
* Stays current with applicable policies, procedures, rules and regulations
* Recommends, initiates, and facilitates the collaborative development of team process change and new programs.
* Provides team support regarding technical expertise, problem resolution/troubleshooting, training, coaching, and team facilitation.
* Assists in Process projects by coordinating activities, maintaining records, and reporting on status.
* Initiates action plans to develop skills and knowledge that will provide team/area leadership and direction.
* Good overall knowledge of “expert” skills listed below and good overall knowledge of Non-Exempt Administrative Support role skills.
* Adheres to internal controls and reporting structure.
* Responsible for ordering and distributing supplies
* Performs related duties as required.
*Salary Range:*
Commensurate with experience.
*Equal Employment Opportunity*
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.